Meeting cost calculator
Estimate the labour-cost value of recurring meetings, then decide whether the time delivers enough value.
Set the meeting details
Cost of one meeting
A 25% reduction in the recurring time would represent roughly £3,360 of annual capacity.
This is an illustrative opportunity cost, not a cash saving or measured productivity gain. It excludes preparation, travel, taxes and the value of good collaboration.
Use the figure to improve a meeting
Ask what decision, risk reduction, shared understanding or relationship benefit the meeting provides. Can an update become an email? Could fewer people attend? Would a shorter, better-structured discussion preserve the value? The right answer might be to keep the meeting because it prevents mistakes or enables important work.
For a practical process, read how to reduce meeting overload and how to write an effective agenda.